Ts&Cs - Call For Speakers

Infosecurity Europe 2021: Strategy Talks and Tech Talks Call for Speakers
Terms and Conditions of Submission

 The Infosecurity Europe 2021 Tech & Strat Talks conference stream (the “Conference”) shall take place at Infosecurity Europe 2021 (the “Event”) on Tuesday 8 – Thursday 10 June 2021 at London Olympia (the “Venue”).

For the purposes of these terms and conditions, the Organiser is Reed Exhibitions Limited, Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, acting in its capacity as the organiser of the Event.

By submitting presentations (“Submissions”) and thereby agreeing to speak at the Conference, speakers (“you”, “your”) agree to the following terms and conditions.

  1. Submissions

    Eligibility: Only end-user practitioners or contracted exhibitors at the Event (“Exhibitors”) or their authorised representatives can make Submissions to speak at the Conference.

    Number of Submissions: Each Exhibitor/end-user practitioner may make a maximum of 3 Submissions.

    Acceptance: Each Exhibitor/end-user practitioner can have a maximum of one Submission accepted. There is no guarantee by the Organiser that any Submissions will be accepted.

    Submission Method: To make a Submission you must be aged 18 or over and complete the online submission form located here.

    Submission Deadline: The deadline for Submissions is Tuesday, 24 November 2020 at 5.00pm GMT. No additional Submissions will be accepted after this time and date. The Organiser reserves the right to request clarification or additional information about Submissions if required.

    Copyright: By making a Submission you warrant and represent that its content is original and does not infringe the copyright of any third party. Should any materials in your Submission be the work of others, these materials must be properly credited and, should you be chosen to speak, you agree to obtain and pay for any necessary grant of permission for use of such materials prior to the Conference.

    Availability: By making a Submission for consideration, you confirm that you/the proposed speaker/s will be available to attend and speak at the Conference. The exact Conference schedule will be finalised by 28 February 2021 and you will be informed of the exact time of your session at this time. The date and time of your presentation will be determined by the Organiser.

    Content: All Submissions will be in English and will be requested in electronic format. All content must be benefit lead and not sales lead. No sales pitches will be accepted.

    Judgement and Selection of Submissions: Submissions shall be reviewed and selected by the Infosecurity Europe Call for Papers Advisory Council (the “Advisory Council”). The Advisory Council comprises industry experts from the end-user, academic and analyst community.

    Advisory Council: The Advisory Council will have full access to all Submissions and supporting information in order to review the content and make selections. The Advisory Council’s decision will be final when selecting which Submissions will be included for presentation at the Conference.

    Notification: You will be notified by email by 28 February 2021 as to whether your Submission has been accepted or rejected upon completion of the Advisory Council review process.

    Confidentiality: The Organiser agrees to treat the content of all Submissions as confidential.

    Personal Data: We will only use your personal details to process Submissions, to send you updates about your Submission, to notify you if your Submission is selected, to promote you as a speaker at the Conference and to include your biography details in the Conference programme and on the website and other promotional materials. Where we or other companies in our corporate group want to use your personal details for other purposes (such as marketing), we will offer you the opportunity to agree or refuse this.

    Your personal details will be treated in accordance with our Privacy Policy from time to time and in accordance with the law as it relates to people’s personal details.

    This link takes you to our Privacy Policy: http://www.infosecurityeurope.com/en/privacy-policy/

    In the event that you receive any personal data of the Organiser or its customers, you agree to comply with the General Data Protection Regulations and in particular you will put in place appropriate technical and organisational security measures to protect the personal data, you will not transfer the data to third parties, you will only use the data for promoting your related services and products and otherwise act only on the instructions of the Organiser as to the use of such data.

    Bribery You also agree to comply with all applicable laws in the performance of these Terms and Conditions, including UK Bribery Act 2010.
  2.  Presentations of Submissions (“Presentations”)

    Presentations: Should you be selected to speak at the Conference, you agree that the Organiser shall be entitled to record, copy and publish your Presentation and your name, image, likeness, voice, biography and abstract in all media, including print, internet and electronic formats, for the purposes of the Conference and marketing the Conference. You warrant and represent that nothing in your Presentation will be defamatory of any third party, obscene, indecent, blasphemous, in contempt of court, discriminatory or in any other way unlawful, or make the Organiser liable in any way to any third party nor shall it contain any viruses or other worms or computer programming routines intended to damage or intercept the Organiser’s systems or data. The Organiser shall have the right to edit or vary any written material prior to publication (and you agree to waive you moral rights for this purpose), but shall, if practicable, supply to you, prior to publication, a copy of any such material so edited or varied. You irrevocably undertake to the Organiser that you will not represent your views (whether expressed as part of the Presentation or otherwise) as being those of or shared by the Conference, the Organiser or any affiliate, officer, agent or employee thereof.

    Intellectual Property Rights: All intellectual property rights in the Submissions, Presentations and biographies are owned by you and you agree to grant the Organiser a non-exclusive, irrevocable, royalty free, unrestricted worldwide licence to use the same to enable the Organiser to meet its obligations under this Agreement and to market the Event and Conference. All other intellectual property rights in the Event, Conference and customer databases shall remain vested in the Organiser.

    Accommodation and Travel Costs: Accommodation, travel costs and any other expenses incurred by you in relation to the Conference are your sole responsibility and the Organiser shall not reimburse you for any of the same, unless other arrangements have been agreed with the Organiser in writing prior to the Conference. You shall obtain free entrance to the Event and Conference.

    Cancellation: If, for any reason, you (or the original speaker submitted) are unable to speak at the Conference and a suitable replacement cannot be found, the Organiser will select an alternative from the initial Submissions received and your speaking slot will be forfeited.

    Changes to Presentation Description: Once your Submission has been selected you are not permitted to change the topic or outline of the session and you commit to adhering to the description you provided on the day.

    Indemnity: You will indemnify the Organiser against any breach of any of the above terms and conditions and, in particular, for any infringement of the copyright or other intellectual property rights of any third party; you further acknowledge that damages may not be an adequate remedy for breach of some of the obligations.
  3. General

    Organiser’s Liability:
    Nothing in these Terms and Conditions removes or limits our liability for fraud, for death or personal injury caused by our negligence or for any liability which cannot be limited or excluded by the law. These Terms and Conditions also do not affect the rights that are granted to you as a consumer by the law. Otherwise, we will not be liable to you for any matter relating to the Conference, Event or your Submission or Presentation.

    Insurance: You shall ensure that you have appropriate insurance policies in place to cover your obligations under these Terms and Conditions, to a value of not less than £2 million, with a reputable insurance company covering all risks that would be covered by a reasonably prudent company. We will also not be liable to you if you suffer loss or inconvenience because of the failures of persons or systems that we do not directly control – for example, mobile phone network operators, internet service providers, postal services, software providers and telephone traffic handlers.

    Governing Law: These Terms and Conditions, and any dispute, controversy, proceedings or claim of whatever nature arising out of or in any way relating to these Terms and Conditions, the validity and performance thereof or their formation (including any non-contractual disputes or claims), shall be governed by and construed in accordance with the laws of England and Wales. The parties hereby irrevocably acknowledge and agree that the English courts shall have exclusive jurisdiction in respect hereof.