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Shell Scheme, Pavilions & Package Stands
Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.
Shell Scheme Health & Safety
As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected by your actions or omissions. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown.
As a Shell Scheme or Pavilion Exhibitor you are required to produce the following documents:
- The Stand Information form. Please click here.
- A detailed risk assessment for show open, identifying any risks with working onsite and what control measures are put in place to protect your workers. This does not need to be submitted but must be available if requested.
- A risk assessment for build and breakdown (only required from shell scheme stands who are building within their stand. If you are not planning any build these documents will be done on your behalf by the official stand contractor).
Shell Scheme Stand Information
If you have booked a shell scheme stand you can find further information about what is included on the links below:
Furniture Package
If you have booked a Furniture Package for your stand, you can find further information about what is included on the link below:
Shell FAQ’s:
How do I attach posters?
Fixing on melamine/vinyl panels is permitted by double sided tabs provided by GES or Hook and loop Velcro. You are not permitted to screw or nail into the walls. You are responsible for removing and disposing of your stand graphics, unless ordered through the official shell & graphics contractor. You will be charged for any damage to the stand panels and the disposal of any graphics left on site.
How much weight can each panel hold?
This depends on many factors so please contact the official shell contractor to discuss this in more detail.
Can I mount a TV onto the wall?
Yes but you will need to contact the official shell contractor to discuss this as special reinforced panels will need to be ordered to support the TV.
Can I drill into the walls?
No you are not allowed to drill or nail into the walls. You will be charged for any damage caused.
Are Graphics & Artwork included?
Please refer to the specification sheets above for the individual shell packages which will include information on what graphics are included and how to submit artwork for these.
Can I order Shell Scheme Accessories & Extras?
Additional shell scheme accessories such as shelving and storage areas can be added. Please view the order form here for further information and order directly with the Shell Contractor.
Stand Extras
If you would like to order any additional items or services for your stand please click here.
Space Only Stands
If you have booked a 'Space Only' stand this means you will be allocated an empty space on the show floor and you are responsible for providing everything else.
Please refer to your Exhibition Agreement for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team here.
An alternative to your current space only would be to upgrade to a SmartSpace Stand - which will be less costly than creating your own stand from scratch and also far less hassle, as the SmartSpace team will manage the whole build process for you. Please click here for more information about SmartSpace.
Space Only Exhibitor Responsibilities
In addition to the above exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by RX Global on space only sites. It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. Where possible the organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition.
Standfitting regulations contained within this section must be observed by you when planning your stand design and layout. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with passes and any additional information they may require.
If you have an appointed contractor, please email [email protected] with their contact details.
We will be pleased to offer advice and guidance where required.
Stand Build Submissions
As a space only stand you are required to submit certain documents in advance of build which are required no later than
19th April 2024.
To avoid unnecessary issues, delays, and additional costs we have created some guides to help explain what documents we need to receive as part of your stand plan submission.
Please note that more than 1 guide could apply to your stand.
- 4m high and under
- Stands over 4m high
- Suspended non-complex structure e.g truss with lights, digital screen built for the purpose
- Customised/bespoke suspended structure e.g items that have been constructed from non-modular materials e.g wooden structures and exhibits
Please ensure you read the relevant sheet relating to your type of stand in addition to the sheet referring to suspended structures.
Stand design submissions must include plans, elevations showing heights, visuals, risk assessment, method statement, and construction and dismantle phase plan.
How To Submit Stand Plans
Ops Squad Stand Plan Team will be looking after the space only stand plan sign off process in its entirety for the event, including managing all queries you may have about your stand designs. In order to issue permission to build we require the documents as detailed in the links above from you or your contractor to be submitted at [email protected]
Once they have all of this information they will review and come back to you with any questions and then issue you with a Permission to Build Certificate.
You will not be able to commence build without a Permission to Build Certificate. Please do not hesitate to contact them with any queries as they will make the process as easy as possible for you.
Ops Squad Stand Plan Team Contact Details:
Tel: 01293 401051
Email: [email protected]
Stand Build Regulations
Please click here to view stand build regulations that must be adhered to.
SmartSpace
What is SmartSpace?
SmartSpace is the design & build service provided by Reed Exhibitions to help exhibitors maximise their presence at the show. SmartSpace provides a full turnkey service, which means that everything you need for the stand is taken care of, so when you arrive on the stand, all you need to do is put out your products and brochures.
Benefits of SmartSpace
- Single invoice for all stand services.
- Designs tailored to your specific needs.
- Competitive package prices.
- Saves you time.
- Order forms completed on your behalf.
- Project management by Reed pre-show and onsite.
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